MINUTES

STRATEGIC MEETING OF COUNCIL

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IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor S. Chu
  • Councillor E. Spencer
  • Councillor A. Chabot
  • Councillor K. Penner (Partial Remote Participation)
  • Councillor T. Wong
  • Councillor J. Mian
  • Councillor R. Dhaliwal (Partial Remote Participation)
  • Councillor R. Pootmans
  • Councillor S. Sharp
  • Councillor J. Wyness (Partial Remote Participation)
  • Councillor P. Demong
  • Councillor D. McLean
  • Councillor G-C. Carra
  • Councillor C. Walcott
  • Mayor J. Gondek
ALSO PRESENT:
  • City Manager D. Duckworth
  • City Solicitor and General Counsel J. Floen
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager S. Dalgleish
  • Chief Financial Officer C. Male
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Legislative Advisor S. Lancashire

1.
CALL TO ORDER

 

Mayor Gondek called today's Meeting to order at 9:33 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek.

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
QUESTION PERIOD

 

1. Councillor Wong

Topic: Reconciliation Bridge celebration protocols 

2. Councillor Pootmans

Topic: 311 service delivery and improvements

3. Councillor Chabot

Topic: Offsite Levies for Greenfield development 

4.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Mian
    Seconded byCouncillor Walcott

    That the Agenda for the 2022 September 20 Strategic Meeting of Council be confirmed.

    MOTION CARRIED

    Councillor Dhaliwal introduced a group of Grade 6 students from Manmeet Singh Bhullar School (Ward 5), along with their teacher, Andrew MacLellan. 


5.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

5.1
Strategic Discussion - Motions Arising on IP2022-0545 Citywide Growth Strategy (Verbal), C2022-1057

This item has attachments. 
1.Att 1-Background and Previous Council Direction for Strategic Discussion C2022-1057.pdf
2.Distrib-Presentation-C2022-1057.pdf
  • Moved byCouncillor Penner
    Seconded byCouncillor Chabot

    That pursuant to Section 6(1) of Procedure Bylaw 35M2017, Council suspend Section 77(c) of the Procedure Bylaw to remove the time limit for questions of clarification from Members to Administration.

    MOTION CARRIED

    Mayor Gondek left the Chair at 11:12 a.m. and Deputy Mayor Pootmans assumed the Chair.

    Mayor Gondek resumed the Chair at 11:15 a.m.

    Council recessed at 12:02 p.m. and reconvened at 1:19 p.m. with Mayor Gondek in the Chair. 

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek.

    Mayor Gondek left the Chair at 2:14 p.m. and Deputy Mayor Pootmans assumed the Chair.

    Mayor Gondek resumed the Chair at 2:16 p.m.

    By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, Council suspended Section 78(1)(b) of the Procedure Bylaw to forego the afternoon recess.

    Council recessed at 4:20 p.m. to the Call of the Chair and reconvened at 4:44 p.m. with Mayor Gondek in the Chair. 

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek.


  • Moved byCouncillor Mian
    Seconded byCouncillor Chabot

    That with respect to Verbal Report C2022-1057, the following be adopted:

    That Council direct Administration to:

    1. Formalize the business case (or other future approach) review process as one that examines operating costs, capital costs, financial/environmental/social implications, and alignment with the Municipal Development Plan (MDP) in a criteria-based & city-wide contextual manner for any applications that are received for land use change within Area Structure Plans (ASPs) that had growth management overlays as of July 26, 2022;
    2. Ensure that reports for Council decision regarding business cases and/or ASP applications provide full transparency by including business modelling, tax and spending assessments, and any other relevant empirical information that is agreed upon between Administration and applicants;
    3. Ensure that business case and ASP reviews occur throughout the year when impacted applications are received, as opposed to a single intake cycle;
    4. Develop a process for proactively identifying and evaluating city-wide growth opportunities, including city-initiated landowner outreach and engagement, in order to: a) better leverage existing amenities and infrastructure, b) manage capital and operating costs, c) protect natural areas, d) achieve other benefits, and e) report back no later than 2023 September 30;
    5. Ensure that business case reviews and subsequent recommendations are presented to Council in an empirical manner for final decision;
    6. Bring any operating or capital cost requirements that emerge as a result of business case or ASP approvals to the annual budget planning cycle of Council;
    7. Explore bringing an omnibus motion to the Infrastructure and Planning Committee for removal of all growth management overlays (GMOs) as the administrative business case review process replaces the dated tool of GMOs no later than Q2 2023;
    8. Provide Council with a project scoping report that undertakes a comprehensive approach toward more directly attributing the taxes and user fees paid to cover expenditures by community - with a focus on outcomes, project scope, budget, and timelines - to be considered as part of the 2023-2026 budgetary discussions; and
    9. Bring a report to Council twice a year that summarizes the decisions and associated impacts as stated in the points above, once in spring as budget is planned and once in fall as budget is passed.
    For: (14)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor Carra
    MOTION CARRIED

6.
CONFIDENTIAL ITEMS

 

7.
BRIEFINGS

 

None

8.
ADJOURNMENT

 
  • Moved byCouncillor Demong
    Seconded byCouncillor McLean

    That this Council adjourn at 4:51 p.m.

     

    MOTION CARRIED
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