MINUTES

GREEN LINE BOARD

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Board Member D. Fairbairn, Chair
  • Board Member M. Nelson, Vice-Chair (Remote Participation)
  • Board Member J. Annesley (Remote Participation)
  • Board Member L. Beasley (Remote Participation)
  • Board Member I. Bourne
  • Board Member F. Cummings (Remote Participation)
  • Board Member B. Mahajan
  • Board Member P. McLeod
  • Board Member D. Duckworth (Remote Participation)
ALSO PRESENT:
  • Chief Executive Officer D. Bhatti
  • Chief Human Resources Officer G. Juliano
  • City Solicitor and General Counsel J. Floen
  • Deputy City Solicitor R. Andersen
  • General Manager M. Thompson
  • Deputy City Clerk J. Fraser
  • Senior Legislative Advisor A. de Grood
  • Legislative Advisor A. Lennox

1.
CALL TO ORDER

 

Chair Fairbairn called the meeting to order at 1:03 p.m.

ROLL CALL

Board Member Beasley, Board Member Bourne, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Board Member Duckworth, and Chair Fairbairn

Absent from Roll Call: Board Member Annesley and Board Member Cummings

2.
OPENING REMARKS AND LAND ACKNOWLEDGEMENT

 

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byBoard Member Beasley

    That the Agenda for the 2024 September 20 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

3.1
DECLARATIONS - CONFLICTS OF INTEREST

 

No conflicts of interest were declared.

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Green Line Board, 2024 September 16

This item has attachments. 
1.Unconfirmed Minutes-2024-09-16-Green Line Board.pdf
  • Moved byBoard Member Bourne

    That the Minutes of the 2024 September 16 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

5.
SAFETY MINUTE

 

D. Bhatti provided a verbal update and was thanked by the Board.

6.
CORRESPONDENCE

 

None

7.
CONSENT AGENDA

 

8.
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

None

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byBoard Member McLeod

    That pursuant to Sections 17 (Disclosure harmful to personal privacy), 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, the Board now move into Closed Meeting, at 1:16 p.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Green Line Phase 1 Wind Down Update (Verbal), GLB2024-1092
    • 10.1.2 Personnel Matter (Verbal), GLB2024-1093
    • 10.1.3 Governance Update (Verbal), GLB2024-1094
    MOTION CARRIED

    Board Member Annesley (Remote Member) joined the meeting at 1:37 p.m.

    Board Member Cummings (Remote Member) joined the meeting at 1:56 p.m.

    Board Member Duckworth (Remote Member) left the meeting at 2:12 p.m.

    Chair Fairbairn left the Chair at 4:10 p.m. and Board Member McLeod assumed the Chair.

    Chair Fairbairn resumed the Chair at 4:12 p.m.

    Board Member Annesley (Remote Member) left the meeting at 4:14 p.m.

    The Board reconvened in public meeting at 4:20 p.m. with Chair Fairbairn in the Chair.

    ROLL CALL

    Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn

    Absent from Roll Call: Board Member Annesley and Board Member Duckworth


  • Moved byBoard Member Beasley

    That the Board rise and report.

    MOTION CARRIED

10.1
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

10.1.1
Green Line Phase 1 Wind Down Update (Verbal), GLB2024-1092

 

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2024-1092:

Clerks: A. de Grood, A. Lennox, and J. Phillips. Law: J. Floen and D. Ben-Omotehinse. Advice: W. Tynan, L. Adamo, G. Neilson, S. Ganji, M. Stirling, and R. Hussain.

  • Moved byBoard Member Bourne

    That with respect to Confidential Verbal Report GLB2024-1092, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged Information) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.2
Personnel Matter (Verbal), GLB2024-1093

 

The following documents were distributed with respect to Confidential Verbal Report GLB2024-1093:

  • Confidential Report;
  • Confidential Attachment; and
  • Confidential Distribution

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2024-1093:

Clerks: J. Fraser. Law: J. Floen and R. Andersen. Advice: M. Thompson, J. Kapala, and G. Juliano.

  • Moved byBoard Member Nelson

    That with respect to Confidential Verbal Report GLB2024-1093, the following be adopted:

    That the Green Line Board:

    1. Approve the Confidential Recommendations contained in the Confidential Distribution; and
    2. Direct that the Confidential Distribution and Closed Meeting discussions be held confidential pursuant to Sections 17 (Disclosure harmful to personal privacy), 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

10.1.3
Governance Update (Verbal), GLB2024-1094

 

A Confidential Cover Report was distributed with respect to Confidential Verbal Report GLB2024-1094.

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2024-1094:

Clerks: J. Fraser, A. de Grood, A. Lennox, and J. Phillips. Law: J. Floen, R. Andersen, and D. Ben-Omotehinse. Advice: D. Bhatti, S. Ganji, W. Tynan, G. Neilson, R. Hussain, L. Adamo, M. Thompson, J. Kapala, and G. Juliano.

  • Moved byBoard Member McLeod

    That with respect to Confidential Verbal Report GLB2024-1094, the following be adopted:

    That the Green Line Board:

    1. Approve the Confidential Recommendations; and
    2. Direct that the Confidential Recommendations, Confidential Distribution, and Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byBoard Member Mahajan

    That this meeting adjourn at 4:25 p.m.

    MOTION CARRIED

    The next Regular Meeting of the Green Line Board is scheduled to be held on 2024 October 3 at 9:00 a.m.

    CONFIRMED BY THE BOARD ON


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