MINUTES

AUDIT COMMITTEE

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Councillor R. Pootmans, Chair
  • Councillor T. Wong, Vice-Chair
  • Councillor E. Spencer (Remote Participation)
  • Councillor J. Wyness (Remote Participation)
  • Citizen Representative L. Caltagirone (Remote Participation)
  • Citizen Representative K. Kim
  • Citizen Representative M. Lambert (Remote Participation)
ALSO PRESENT:
  • Executive Advisor C. Smillie
  • Legislative Advisor L. Gibb
  • Legislative Advisor D. Williams

1.
CALL TO ORDER
 

Councillor Pootmans called the Meeting to order at 1:00 p.m.

ROLL CALL

Councillor Wong, Councillor Spencer, Councillor Wyness, Citizen Representative Kim, Citizen Representative Lambert, and Councillor Pootmans.

Absent from Roll Call: Citizen Member Caltagirone (Remote Member) joined the meeting at 1:05 p.m.

2.
OPENING REMARKS
 

Councillor Pootmans provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Wong

    That the Agenda for the 2022 May 18 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2022 April 21
This item has attachments. 

1.Unconfirmed Minutes - 2022-04-21 - Audit Committee.pdf
  • Moved byCitizen Representative Kim

    That the Minutes of the 2022 April 21 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

None

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

Citizen Representative Lambert (Remote Member) left the meeting at 1:05 p.m.

  • Moved byCouncillor Wong

    That pursuant to Sections 17 (Disclosure harmful to personal privacy), 19 (Confidential evaluations), and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 1:07 p.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Item:

    • 10.1.1 City Auditor Appointment (Verbal), AC2022-0634
    For: (6)Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness, and Councillor Wong
    MOTION CARRIED

    Citizen Representative Lambert (Remote Member) joined the meeting at 1:10 p.m.

    Committee reconvened in public meeting at 1:36 p.m. with Councillor Pootmans in the Chair.

    ROLL CALL

    Councillor Wong, Councillor Spencer, Councillor Wyness, Citizen Representative Caltagirone, Citizen Representative Kim, Citizen Representative Lambert, and Councillor Pootmans.


  • Moved byCouncillor Wong

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
City Auditor Appointment (Verbal), AC2022-0634
 

Administration in attendance during the Closed Meeting discussions with respect to Verbal Report AC2022-0634:
Clerks: D. Williams, L. Gibb, and S. Lancashire. Advice: C. Smillie and C. Goldsmith. 
  • Moved byCitizen Representative Caltagirone

    That with respect to Verbal Report AC2022-0634, the following be approved:

    That the Audit Committee direct that:

    1. The Executive Advisor to the Audit Committee return with a report containing further details on the selection of the City Auditor to the 2022 June 7 Combined Meeting of Council;
    2. The members of the Working Group for Recruitment of City Auditor be thanked for their service and direct that the Working Group be disbanded upon Council’s appointment of the successful candidate; and
    3. The Closed Meeting discussions remain confidential pursuant to Sections 17 (Personal privacy), 19 (Confidential evaluations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act (No release date).
    For: (7)Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness, and Councillor Wong
    MOTION CARRIED

10.2
URGENT BUSINESS
 

None

11.
BRIEFINGS
 

None

12.
ADJOURNMENT
 

  • Moved byCitizen Representative Kim

    That this meeting adjourn at 1:38 p.m.

    MOTION CARRIED

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2022 June 16 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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