MINUTES

AUDIT COMMITTEE

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Councillor E. Spencer, Chair
  • Councillor R. Pootmans, Vice-Chair
  • Councillor J. Wyness
  • Public Member K. Kim
  • Public Member J. Naicker
  • Councillor T. Wong
ABSENT:
  • Councillor C. Walcott (Council Business)
  • Public Member C. McGillivray
ALSO PRESENT:
  • Chief Financial Officer C. Male
  • General Manager D. Hamilton
  • City Auditor L. Ormsby
  • External Auditor H. Gill
  • Executive Advisor C. Smillie
  • A/City Clerk S. Lancashire
  • Legislative Advisor J. Phillips

1.
CALL TO ORDER

 

Councillor Spencer called the meeting to order at 9:33 a.m. 

ROLL CALL

Councillor Pootmans, Councillor Wyness, Public Member Kim, Public Member Naicker, and Councillor Spencer

Absent from Roll Call: Councillor Walcott and Public Member McGillivray.

2.
OPENING REMARKS

 

Councillor Spencer provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byPublic Member Kim

    That the Agenda for the 2024 September 19 Regular Meeting of the Audit Committee be confirmed. 

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2024 July 25

This item has attachments. 
1.Unconfirmed Minutes-2024-07-25-Audit Committee.pdf
  • Moved byPublic Member Naicker

    That the Minutes of the 2024 July 25 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Calgary Housing 2023 Annual Report, AC2024-0969

This item has attachments. 
1.Calgary Housing 2023 Annual Report - AC2024-0969.pdf
2.Attach 2-Calgary Housing Audited Financial Statements 2023-AC2024-0969.pdf
3.Attach 3-Calgary Housing Internal Controls Report 2023-AC2024-0969.pdf
4.Attach 4-Calgary Housing Management Letter 2023-AC2024-0969.pdf
5.Attach 5-Calgary Housing Strategic Plan 2023-2030-AC2024-0969.pdf
6.Attach 6-Calgary Housing Committee Terms of Reference and Work Plan-AC2024-0969.pdf
7.Attach 7-Calgary Housing Audit and Risk Management Committee Members Experience and Qualification-A2024-0969.pdf
8.Attach 8-Calgary Housing Integrated Risk Management Analysis-AC2024-0969.pdf
9.Attach 9-Calgary Housing Company Corporate Presentation to the City of Calgary Audit Committee-AC2024-0969.pdf
10.Distrib-Attach 1-AC2024-0969.pdf

Attachment 1 was distributed with respect to Report AC2024-0969.

  • Moved byCouncillor Wyness

    That with respect to Report AC2024-0969, the following be approved:

    That the Audit Committee receive this report and presentation for the Corporate Record.

    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

7.2
Attainable Homes Calgary Corporation 2023 Annual Report, AC2024-0968

This item has attachments. 
1.Attainable Homes Calgary Corporation 2023 Annual Report - AC2024-0968.pdf
2.Attach 1-AHC Annual Report 2023 for City of Calgary Audit Committee-AC2024-0968.pdf
3.Attach 2-2023 Audit Committee Reporting Letter-AC2024-0968.pdf
4.Attach 3-2023 Management Letter-AC2024-0968.pdf
5.Attach 4-2024 AHC Board, Committee and Shareholder Calendar-AC2024-0968.pdf
6.Attach 5-2024 AHC Board and Committee Workplan-AC2024-0968.pdf
7.Attach 6-AHC Business Plan 2024 Environmental Scan-AC2024-0968.pdf
8.Attach 7- AHC Board of Director Profiles (Recruitment Information)-AC2024-0968.pdf
9.Attach 8-AHC Board Charter and Committee ToRs-AC2024-0968.pdf
10.Attach 10-Presentation-AC2024-0968.pdf
  • Moved byPublic Member Kim

    That with respect to Report AC2024-0968, the following be approved:

    That the Audit Committee:

    1. Receive this report and presentation for the Corporate Record; and
    2. Direct that Attachments 9(a) and 9(b), and the Closed Meeting discussions, be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act; to be reviewed by 2039 September 19.
    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

7.3
Silvera for Seniors 2023 Annual Report, AC2024-0970

This item has attachments. 
1.Silvera for Seniors 2023 Annual Report - AC2024-0970.pdf
2.Attach A-City of Calgary Audit Committee Response-AC2024-0970.pdf
3.Attach 1-Ministerial Order No. H 022 2022-AC2024-0970.pdf
4.Attach 2-Board-Subcommittees Skills Matrix-AC2024-0970.pdf
5.Attach 3-FRMC Work Plan Checklist-AC2024-0970.pdf
6.Attach 4-Corporate Compliance Report-AC2024-0970.pdf
7.Attach 5-City Audit Committee Presentation-AC2024-0970.pdf
  • Moved byCouncillor Wyness

    That pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 11:24 a.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to Item 7.3 Silvera for Seniors 2023 Annual Report, AC2024-0970.

    And further, that the following be authorized to attend the Closed Meeting with respect to Item 7.3: Harman Gill, Sanjeev Rajani, Nicole Torgrimson, and Simona Milojevik, External Auditors (Deloitte LLP), and Arlene Adamson, Allan Mowbray, Doug Ng, and Bruce Stewart (Silvera for Seniors). 

    And further, that Committee suspend Section 78(2)(a) of the Procedure Bylaw to forego the lunch recess to complete the Agenda.

    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

    People in attendance during the Closed Meeting discussions with respect to Report AC2024-0970:

    Clerks: S. Lancashire, J. Phillips, and J. Booth. Advice: C. Male, L. Ormsby, C. Smillie, and A. Brown. External: H. Gill, S. Milojevik, A. Adamson, A. Mowbray, B. Stewart, and D. Ng.

    Committee reconvened in public meeting at 11:56 a.m. with Councillor Spencer in the Chair.

    ROLL CALL

    Councillor Pootmans, Councillor Wyness, Public Member Kim, Public Member Naicker, and Councillor Spencer. 

    Absent from Roll Call: Councillor Walcott, and Public Member McGillivray


  • Moved byCouncillor Pootmans

    That Committee rise and report.

    MOTION CARRIED
  • Moved byPublic Member Kim

    That with respect to Report AC2024-0970, the following be approved:

    That the Audit Committee:

    1. Receive this report and presentation for the Corporate Record; and
    2. Direct that Appendices A and B and the Closed Meeting discussions be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2039 September 19.
    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

7.4
Clean Energy Improvement Program Audit, AC2024-0960

This item has attachments. 
1.Clean Energy Improvement Program Audit - AC2024-0960.pdf
2.Clean Energy Improvement Program Audit-AC2024-0960 ATT.pdf
  • Moved byCouncillor Pootmans

    That with respect to Report AC2024-0960, the following be approved:

    That the Audit Committee:

    1. Receive this report for the Corporate Record; and
    2. Recommend that Council receive this report for the Corporate Record. 
    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

7.5
Water Metering Audit, AC2024-1033

This item has attachments. 
1.Water Metering Audit - AC2024-1033.pdf
2.Water Metering Audit - AC2024-1033 ATT.pdf
  • Moved byPublic Member Naicker

    That with respect to Report AC2024-1033, the following be approved:

    That the Audit Committee:

    1. Receive this report for the Corporate Record; and
    2. Recommend that Council receive this report for the Corporate Record. 
    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byCouncillor Wyness

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 12.17 p.m in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

    • 10.1.1 External Auditor (Verbal), AC2024-0966
    • 10.1.2 Audit Forum (Verbal), AC2024-0965
    • 10.1.3 City Auditor (Verbal), AC2024-0967

    And further, that the following be authorized to attend the Closed Meeting with respect to Items 10.1.1 and 10.1.2: Harman Gill, Sanjeev Rajani, Nicole Torgrimson, and Simona Milojevik, External Auditors (Deloitte LLP).

    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

    Committee reconvened in public meeting at 1:52 p.m. with Councillor Spencer in the Chair. 

    ROLL CALL

    Councillor Pootmans, Councillor Wyness, Public Member Kim, Public Member Naicker, and Councillor Spencer 

    Absent from Roll Call: Councillor Walcott and Public Member McGillivray


  • Moved byPublic Member Naicker

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
External Auditor (Verbal), AC2024-0966

 

No report given.

10.1.2
Audit Forum (Verbal), AC2024-0965

 

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report AC2024-0965:

Clerks: S. Lancashire, J. Phillips, and J. Booth. Advice: C. Male, L. Ormsby, T. Rathie, C. Smillie, A. Brown, and S. Wyton. External: H. Gill.

  • Moved byCouncillor Pootmans

    That with respect to Confidential Verbal Report AC2024-0965, the following be approved:

    That the Audit Committee:

    1. Proceed with the procurement process to retain the services of an external consultant to review the Critical Infrastructure Identification and Asset Re-Investment Decision Making components of the Corporate Asset Management Plan;
    2. Direct that an Infrastructure Review Working Group be established to develop the project scope and oversee the external consultant;
    3. Appoint the following members of the Audit Committee to the Infrastructure Review Working Group:
        • Councillor Spencer
        • Councillor Wyness
        • Public Member Kim
        • Public Member Naicker
    4. Direct the Infrastructure Review Working Group to report to the 2024 October 17 Regular Meeting of the Audit Committee with an update on their progress; and
    5. Direct that the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

10.1.3
City Auditor (Verbal), AC2024-0967

 

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report AC2024-0967:

Clerks: S. Lancashire, J. Phillips, and J. Booth. Advice: L. Ormsby and C. Smillie.

  • Moved byPublic Member Kim

    That with respect to Confidential Verbal Report AC2024-0967, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    For: (5)Councillor Spencer, Councillor Pootmans, Councillor Wyness, Public Member Kim, and Public Member Naicker
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byCouncillor Wyness

    That this meeting adjourn at 1:54 p.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2024 October 29 Regular Meeting of Council:

    CONSENT AGENDA

    • Clean Energy Improvement Program Audit, AC2024-0960
    • Water Metering Audit, AC2024-1033

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2024 October 17 at 9:30 a.m. 

    CONFIRMED BY COMMITTEE ON


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