MINUTES

COUNCIL SERVICES COMMITTEE

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ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Councillor A. Chabot, Chair
  • Councillor T. Wong, Vice-Chair
  • Councillor R. Dhaliwal
  • Councillor K. Penner
  • Councillor S. Sharp
  • Councillor D. McLean
ALSO PRESENT:
  • General Manager C. Arthurs
  • Legislative Coordinator M. A. Cario
  • Legislative Specialist A. Gagliardi

1.
CALL TO ORDER

 

Councillor Chabot called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Chabot, Councillor Dhaliwal, Councillor Penner, Councillor Sharp, Councillor Wong, and Councillor McLean.

2.
OPENING REMARKS

 

Councillor Chabot provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Wong

    That the Agenda for the 2025 January 15 Regular Meeting of the Council Services Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Council Services Committee, 2024 December 4

This item has attachments. 
1.Unconfirmed Minutes-2024-12-04-Council Services Committee.pdf
  • Moved byCouncillor Wong

    That the Minutes of the 2024 December 4 Regular Meeting of the Council Services Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Ward Boundary Commission - Revised Recommendations, CSC2025-0075

This item has attachments. 
1.Ward Boundary Commission - Revised Recommendations - CSC2025-0075.pdf
2.Attach 2 - Ward Boundary Commission Report - CSC2025-0075.pdf
3.Attach 3 - Preliminary Analysis of Service and Financial Impacts - CSC2025-0075.pdf
4.Attach 4 - Reference Document - CSC2025-0075.pdf
5.Attach 5 - Previous Council Direction - CSC2025-0075.pdf
6.Attach 6 - Presentation - CSC2025-0075.pdf
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    a) Implement recommendation 1 contained in Report WBC2024-0979 to support an incoming council in 2025;

    For: (3)Councillor Sharp, Councillor Penner, and Councillor Wong
    Against: (3)Councillor McLean, Councillor Chabot, and Councillor Dhaliwal
    MOTION DEFEATED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    b) Bring recommendations 2 and 7 contained in Report WBC2024-0979 to be reviewed as part of potential future work by Council Services Committee in Q4 2026;

    For: (2)Councillor Penner, and Councillor Dhaliwal
    Against: (4)Councillor Sharp, Councillor McLean, Councillor Chabot, and Councillor Wong
    MOTION DEFEATED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    c) Bring recommendations 5, 9, 10, 11, and 13 contained in Report WBC2024-0979 be reviewed as part of potential future work by Council Services Committee in Q2 2027;

    For: (4)Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (2)Councillor Sharp, and Councillor McLean
    MOTION CARRIED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    d) Bring recommendation 12 contained in Report WBC2024-0979 back to Council to include as part of the mandate for consideration for the next Ward Boundary Commission;

    For: (3)Councillor Sharp, Councillor Penner, and Councillor Dhaliwal
    Against: (3)Councillor McLean, Councillor Chabot, and Councillor Wong
    MOTION DEFEATED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    e) Return to Council Services Committee for discussion on the implementation of recommendation 8 contained in Report WBC2024-0979 in Q2 2026;

    For: (4)Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (2)Councillor Sharp, and Councillor McLean
    MOTION CARRIED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    f) Direct the implementation of recommendations 14, 15, and 16;

    For: (5)Councillor Sharp, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor McLean
    MOTION CARRIED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    g) Continue the work with respect to recommendation 3 contained in Report WBC2024-0979 to support incoming council staff in 2025 and return to Council Services Committee with a review of training, professional development, onboarding, and future opportunities in Q3 2026;

    For: (6)Councillor Sharp, Councillor McLean, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    By General Consent, pursuant to Section 121 of Procedure Bylaw 35M2017, Committee granted Councillor Sharp's request to change her vote from "Against" to "For".


  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    That the Council Services Committee recommend that Council:

    1. Direct Administration to:

    h) Merge recommendations 3, 4, and 6 contained in Report WBC2024-0979 with recommendations 4 and 5 contained in Report C2024-1309 (Council Compensation Review Committee) and return to Council Services Committee for review and discussion of implementation at the 2025 March 5 Council Services Committee Meeting; and

    For: (4)Councillor Sharp, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    Against: (2)Councillor McLean, and Councillor Chabot
    MOTION CARRIED
  • Moved byCouncillor Penner

    That with respect to Report CSC2025-0075, the following be approved, after amendment:

    2. That the Council Services Committee recommend that Council:

    Direct that Confidential Attachment 1 remain confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 24 (Advice from Officials) of the Freedom of Information and Protection of Privacy Act.

    For: (6)Councillor Sharp, Councillor McLean, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

7.2
Referred Recommendations of the Council Compensation Review Committee (Verbal), CSC2025-0093

This item has attachments. 
1.Distrib-Presentation-CSC2025-0093.pdf

A presentation entitled "Referred Recommendations of the Council Compensation Review Committee (Verbal)" was distributed with respect to Verbal Report CSC2025-0093.

  • Moved byCouncillor Penner

    That with respect to Verbal Report CSC2025-0093, the following be approved:

    That the Council Services Committee recommend that Council:

    Direct Administration to merge Recommendations 4 and 5 contained in Report C2024-1309 with Recommendations 3, 4, and 6 contained in Report WBC2024-0979 and return to Council Services Committee for review and discussion of implementation at the 2025 March 5 Council Services Committee meeting.

    For: (4)Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor McLean
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byCouncillor Wong

    That this meeting adjourn at 11:46 a.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2025 January 28 Regular Meeting of Council:

    CONSENT AGENDA

    • Ward Boundary Commission - Revised Recommendations, CSC2025-0075
    • Referred Recommendations of the Council Compensation Review Committee (Verbal), CSC2025-0093

    The next Regular Meeting of the Council Services Committee is scheduled to be held 2025 March 5 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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