MINUTES

GREEN LINE BOARD

Monday, March 08, 2021 at 11:00 A.m. - 10:00 P.m.

IN THE VIRNETTA ANDERSON HALL

PRESENT:

• Board Member D. Fairbairn, Chair (Remote Participation)
• Board Member I. Bourne, Vice-Chair (Remote Participation)
• Board Member J. Annesley (Remote Participation)
• Board Member L. Beasley (Remote Participation)
• Board Member F. Cummings (Remote Participation)
• Board Member B. Mahajan (Remote Participation)
• Board Member P. McLeod (Remote Participation)
• Board Member M. Nelson (Remote Participation)
• City Manager D. Duckworth (Remote Participation)

ALSO PRESENT:

• General Manager M. Thompson (Remote Participation)
• Legislative Coordinator M. A. Cario
• Legislative Advisor A. de Grood

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1.

CALL TO ORDER

Chair Fairbairn called the Meeting to order at 11:01 a.m.

2.

OPENING REMARKS

Chair Fairbairn provided opening remarks, a traditional land acknowledgement, and an acknowledgement for International Women's Day.

ROLL CALL:

Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Chair Fairbairn, and City Manager Duckworth.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Beasley

  That the Agenda for the 2021 March 08 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2021 February 18

• Moved by Board Member Mahajan

  That the Minutes of the 2021 February 18 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

5.2

BRIEFINGS

None

6.

ITEMS FROM GREEN LINE PROGRAM  TEAM AND BOARD MEETINGS

6.1

Construction Management of Segment 2 Utility Relocation Project Request for Proposals (Verbal), GLB2021-0357

A presentation entitled "Green Line Project Construction Management of Segment 2 Utility Relocation Project" was distributed with respect to Report GLB2021-0357.

• Moved by Board Member McLeod

  That with respect to Verbal Report GLB2021-0357, the following be approved:

  That the Green Line Board receive the presentation for the Corporate Record.

  MOTION CARRIED

6.2

COMMITTEE REPORTS

6.2.1

Planning Committee Report (Verbal), GLB2021-0358

Board Member Beasley provided a verbal update and was thanked by the Board.

6.2.2

Budget and Risk Committee Report (Verbal), GLB2021-0359

Board Member Bourne provided a verbal update and was thanked by the Board.

6.2.3

Governance and HR Committee Report (Verbal), GLB2021-0360

Board Member Nelson provided a verbal update and was thanked by the Board.

6.2.4

Recruitment Committee Report (Verbal), GLB2021-0361

Board Member Nelson provided a verbal update and was thanked by the Board.

7.

URGENT BUSINESS

None

8.

CONFIDENTIAL ITEMS

• Moved by Board Member Bourne

  That pursuant to Sections 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 11:57 a.m. on 2021 March 08, in the Virnetta Anderson Hall, to discuss confidential matters with respect to the following items:

  • 8.1.1 Procurement Update - Evaluation Results and Recommendations for Construction Management of Segment 2 Utility Relocation Project Request for Proposals (Verbal), GLB2021-0363
  • 8.1.2 Procurement Update - Segment 1 / Shephard Phase DBF (Verbal), GLB2021-0364
  • 8.1.3 Committee Reports (Verbal), GLB2021-0365
  MOTION CARRIED

  Board reconvened in Public Meeting at 1:26 p.m. with Chair Fairbairn in the Chair (Remotely).

  
  
• Moved by Board Member Beasley

  That the Green Line Board rise and report

  MOTION CARRIED

8.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND BOARD MEETINGS

8.1.1

Procurement Update - Evaluation Results and Recommendations for Construction Management of Segment 2 Utility Relocation Project Request for Proposals (Verbal), GLB2021-0363

Administration in attendance during the Closed Meeting discussions with respect to Report GLB2021-0363:

Clerks: M.A. Cario and A. Degrood. Law: M.A. Bendfeld. Advice: M. Thompson, L. Adamo, D. Ewing, K. Mahmud, S. McMullen, M. Smith, and W. Tynan.

A confidential presentation was distributed with respect to Verbal Report GLB2021-0363.

• Moved by Board Member Cummings

  That with respect to Verbal Report GLB2021-0363, the following be approved:

  That the Green Line Board:

  1. Approve the Confidential Recommendations contained in the Confidential presentation.
  2. Direct that the Confidential presentation and Closed Meeting discussions be held confidential pursuant to Sections 24 (Advice from officials), 25 (Harmful to economic and other interests of a public body) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act to be reviewed by 2036 March 8; and
  3. Direct that the Recommendations be held confidential pursuant to Sections 24 (Advice from officials), and 25 (Harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act for a period of one year.
  MOTION CARRIED

8.1.2

Procurement Update - Segment 1 / Shephard Phase DBF (Verbal), GLB2021-0364

Administration in attendance during the Closed Meeting discussions with respect to Report GLB2021-0364:

Clerks: M.A. Cario and A. Degrood. Law: M.A. Bendfeld. Advice: M. Thompson, L. Adamo, D. Ewing, K. Mahmud, S. McMullen, M. Smith, and W. Tynan.

A confidential presentation was distributed with respect to Verbal Report GLB2021-0364.

• Moved by Board Member McLeod

  That with respect to Verbal Report GLB2021-0364, the following be approved:

  That the Green Line Board direct that the Confidential presentation and Closed Meeting discussions be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2036 March 08.

  MOTION CARRIED

8.1.3

Committee Reports (Verbal), GLB2021-0365

Administration in attendance with respect to Report GLB2021-0365:

Clerks: M.A. Cario and A. Degrood. Law: M.A. Bendfeld. Advice: M. Thompson, L. Adamo, D. Ewing, K. Mahmud, S. McMullen, M. Smith, and W. Tynan.

• Moved by Board Member Mahajan

  That with respect to Verbal Report GLB2021-0365, the following be approved:

  That the Green Line Board direct that the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

8.2

URGENT BUSINESS

None

9.

ADJOURNMENT

• By General Consent, Green Line Board adjourned this meeting at 1:30 p.m.

  The next Regular Meeting of the Green Line Board is scheduled to be held 2021 April 09 at 1:00 p.m.

  CONFIRMED BY COMMITTEE ON