MINUTES

GREEN LINE BOARD

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Board Member D. Fairbairn, Chair
  • Board Member M. Nelson, Vice-Chair (Remote Participation)
  • Board Member J. Annesley (Remote Participation)
  • Board Member L. Beasley
  • Board Member I. Bourne
  • Board Member F. Cummings
  • Board Member B. Mahajan
  • Board Member P. McLeod (Remote Participation)
  • Board Member D. Duckworth
ALSO PRESENT:
  • Chief Executive Officer D. Bhatti
  • City Solicitor and General Counsel J. Floen
  • Legislative Advisor C. Nelson
  • Legislative Advisor J. Booth

1.
CALL TO ORDER

 

Chair Fairbairn called the meeting to order at 1:14 p.m.

ROLL CALL

Board Member Nelson, Board Member Annesley, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Duckworth, and Chair Fairbairn

2.
OPENING REMARKS AND LAND ACKNOWLEDGEMENT

 

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byBoard Member Bourne

    That the Agenda for the 2024 September 3 Regular Meeting of the Green Line Board be confirmed, after amendment, by adding Item 10.2.1 Confidential Green Line Project Update (Verbal), GLB2024-1034 as an Item of Confidential Urgent Business, to be dealt with following the Confirmation of Minutes.

    MOTION CARRIED

3.1
DECLARATIONS - CONFLICTS OF INTEREST

 

No conflicts of interest were declared.

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Green Line Board, 2024 August 19

This item has attachments. 
1.Unconfirmed Minutes-2024-08-19-Green Line Board.pdf
  • Moved byBoard Member Beasley

    That the Minutes of the 2024 August 19 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

    The Board then dealt with Item 10.2.1.


5.
SAFETY MINUTE

 

This Item was dealt with following Item 10.2.1.

No Safety Minute given.

6.
CORRESPONDENCE

 

None

7.
CONSENT AGENDA

 

8.
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

8.1
Green Line Board July 2024 Public Progress Report, GLB2024-1009

This item has attachments. 
1.Green Line Board July 2024 Public Progress Report - GLB2024-1009.pdf
2.Attach 1 - Green Line Board Monthly Report - Presentation 2024-09-03 - GLB2024-1009.pdf
  • Moved byBoard Member Cummings

    That with respect to Report GLB2024-1009, the following be adopted:

    That the Green Line Board receive Report GLB2024-1009, the Green Line Program July 2024 Progress Report, for the Corporate Record.

  • Moved byBoard Member Beasley

    That with respect to Report GLB2024-1009, the following be adopted:

    That Item 8.1 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

8.2
Green Line Board Governance Update, GLB2024-1010

This item has attachments. 
1.Green Line Board Governance Update - GLB2024-1010.pdf
  • Moved byBoard Member Cummings

    That with respect to Report GLB2024-1010, the following be adopted:

    That the Green Line Board approve that, effective immediately, Patricia McLeod, member of the Governance and Human Resources Committee, assume the role of Chair of the Governance and Human Resources Committee.

  • Moved byBoard Member Beasley

    That with respect to Report GLB2024-1010, the following be adopted:

    That Item 8.2 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

8.3
COMMITTEE REPORTS

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

10.1
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

10.1.1
Green Line Board July 2024 Confidential Progress Report, GLB2024-1014

 
  • Moved byBoard Member Cummings

    That with respect to Confidential Report GLB2024-1014, the following be adopted:

    That the Green Line Board:

    1. Receive the Confidential Report for the Corporate Record; and
    2. Direct that the Confidential Report and Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2039 September 3.
  • Moved byBoard Member Beasley

    That with respect to Confidential Report GLB2024-1014, the following be adopted:

    That Item 10.1.1 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

10.1.2
Confidential Phase 1 Project Update, GLB2024-1016

 
  • Moved byBoard Member Cummings

    That with respect to Confidential Report GLB2024-1016, the following be adopted:

    That the Green Line Board:

    1. Approve the Closed Recommendation contained in the Confidential Presentation; and
    2. Direct that the Confidential Presentation, Confidential Recommendation, and Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged Information) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2039 September 3.
  • Moved byBoard Member Beasley

    That with respect to Confidential Report GLB2024-1016, the following be adopted:

    That Item 10.1.2 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

10.1.3
Committee Reports (Verbal), GLB2024-1018

 
  • Moved byBoard Member Cummings

    That with respect to Confidential Verbal Report GLB2024-1018, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  • Moved byBoard Member Beasley

    That with respect to Confidential Verbal Report GLB2024-1018, the following be adopted:

    That Item 10.1.3 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

10.1.4
Confidential Legal Team Discussion (Verbal), GLB2024-1019

 
  • Moved byBoard Member Cummings

    That with respect to Confidential Verbal Report GLB2024-1019, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

  • Moved byBoard Member Beasley

    That with respect to Confidential Verbal Report GLB2024-1019, the following be adopted:

    That Item 10.1.4 be postponed to the next Regular Meeting of the Green Line Board.

    MOTION CARRIED

    The Board then dealt with Item 12.


10.2
URGENT BUSINESS

 

10.2.1
Confidential Green Line Project Update (Verbal), GLB2024-1034

 

This Item was dealt with following Item 4.1.

  • Moved byBoard Member Mahajan

    That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Board now move into Closed Meeting, at 1:21 p.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to Item 10.2.1 Confidential Green Line Project Update (Verbal), GLB2024-1034.

    MOTION CARRIED

    Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2024-1034:

    Clerks: J. Booth. Law: J. Floen. Advice: W. Tynan and D. Bhatti.
    Board Member Annesley (Remote Member) left the meeting at 2:34 p.m.

    The Board reconvened in public meeting at 3:05 p.m. with Chair Fairbairn in the Chair.

    ROLL CALL

    Board Member Nelson, Board Member Beasley, Board Member Bourne, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Duckworth, and Chair Fairbairn

    Absent from Roll Call: Board Member Annesley


  • Moved byBoard Member McLeod

    That the Board rise and report.

    MOTION CARRIED
  • Moved byBoard Member Beasley

    That with respect to Confidential Verbal Report GLB2024-1034, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

    The Board then dealt with Item 5.


11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 

This Item was dealt with following Item 10.1.4.

  • Moved byBoard Member Bourne

    That this meeting adjourn at 3:11 p.m.

    MOTION CARRIED

    The next Regular Meeting of the Green Line Board is scheduled to be held on 2024 September 16 at 9:00 a.m.

    CONFIRMED BY THE BOARD ON


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