MINUTES

EVENT CENTRE ASSESSMENT COMMITTEE

Meeting #:
Date:	Tuesday, June 19, 2018 at 1:00 P.m. - 4:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Councillor J. Davison, Chair
• Councillor S. Keating
• Councillor W. Sutherland, Vice-Chair
• City Manager J. Fielding
• Calgary Municipal Land Corporation President M. Brown
• *Councillor J. Farkas
• Calgary Economic Development Chair S. Allan
• Calgary Municipal Land Corporation Chair L. Edwards
• Chief Financial Officer E. Sawyer

ALSO PRESENT:

• Acting City Clerk D. Williams
• Legislative Assistant J. Palaschuk

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1.

CALL TO ORDER

Acting City Clerk D. Williams called the Meeting to order at 1:03 p.m.

2.

ELECTION OF CHAIR AND VICE-CHAIR

2.1

Election of Chair

• Following nomination procedures, Councillor Davison was elected as Chair of the Event Centre Assessment Committee, by acclamation.

2.2

Election of Vice-Chair

• Following nomination procedures, Councillor Sutherland was elected as Vice-Chair of the Event Centre Assessment Committee.

3.

CONFIRMATION OF AGENDA

• Moved by CMLC President Brown

  That the Agenda for the 2018 June 19 Regular Meeting of the Event Centre Assessment Committee be confirmed, after amendment, by adding the following items as Urgent Business:

  • 8.1  Scheduling of the Next Regular Meeting of the Event Centre Assessment Committee (Verbal), VR2018-0051; and
  • 8.2 Event Centre Assessment Committee Draft Principles (Verbal).
  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

None

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

Amendments to the Event Centre Assessment Committee Terms of Reference, ECA2018-0766

A Draft document from Councillor Davison, entitled "Event Centre Assessment Committee, Terms of Reference Committee", was distributed, with respect to Report ECA2018-0766.

• Moved by CMLC President Brown

  Reconsider Committee's decision with respect to Report ECA2018-0766.

  MOTION CARRIED
• Moved by Councillor Keating

  That the Draft Terms of Reference be amended on Page 1 of 3, Section C. Composition, as follows:

  • second bullet, by adding the words "Chief Financial Officer (CFO), the City of Calgary, as a voting Member when the City Manager is not present," following the words "City Manager, The City of Calgary, OR designate the City";
  • last paragraph, by deleting the words "Two (3)" prior to the words "non-voting advisory members", and by substituting the words "Up to six (6); and
  • fifth bullet by adding the acronym "(CMLC)" following the words "Chair, Calgary Municipal Land Corporation".
  MOTION CARRIED
• Moved by Councillor Keating

  That the Draft Terms of Reference be amended on Page 2 of 3, Section D. Quorum and Voting by adding the words "of voting members", following the words "established as greater than 50%" and by deleting the words "4 members" following the words "that is" and by substituting the words "three (3) voting members.".

  MOTION CARRIED
• Moved by Councillor Sutherland

  That the Draft Terms of Reference be amended on Page 2 of 3, Section E. Term Length, by deleting the word "next" following the words "at Council’s annual Organizational Meeting for one-year terms expiring on the day of Council’s" and by substituting the year "2019".

  MOTION CARRIED
• Moved by CMLC President Brown

  That the Draft Terms of Reference be amended on Page 2 of 3, Section F. Meetings, by deleting the day, month and year, "Wednesday, June 20, 2018" following the words "The first meeting to establish the meeting schedule and finalize its Terms of Reference is," and by substituting the day, month and year "Tuesday, June 19, 2018".

  MOTION CARRIED
• Moved by Councillor Keating

  That the Draft Terms of Reference be amended on Page 2 of 3, Section H. Administration, as follows:

  •  by deleting the strikethrough words contained in the first sentence, as follows:
     
       "The City Manager is required to attend all ECAC meetings to, among other  matters, regularly report on all matters that could materially affect the legal, business and/or financial risk for The City so that timely reporting can be made to Council for decisions."; and
  • in the second sentence, by adding the words "Calgary Municipal Land Corporation (CMLC)" following the words "Administration will be responsible for drafting reports, in consultation with".
  MOTION CARRIED
• Moved by Councillor Sutherland

  That with respect to Report ECA2018-0766, the following be approved:

  That the Event Centre Assessment Committee recommend that Council adopt the proposed Draft Event Centre Assessment Committee Terms of Reference, as distributed at today's Meeting, as amended.

  And further, that the distribution be attached to Report ECA2018-0766 and that the Report be forwarded to 2018 June 25 Regular Meeting of Council as an item of Urgent Business.

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

8.1

Scheduling of the Next Regular Meeting of the Event Centre Assessment Committee (Verbal), VR2018-0051 

• Moved by Councillor Keating

  That with respect to Verbal Report VR2018-0051, the following be approved:

  That the next Regular Meeting of the Event Centre Assessment Committee be scheduled to be held on Friday 2018 July 27 at 10:30 a.m.

  MOTION CARRIED

8.2

Event Centre Assessment Committee Draft Principles (Verbal), VR2018-0052

• Moved by Councillor Keating

  That with respect to Verbal Report VR2018-0052, the following be approved:

  That the Event Centre Assessment Committee (ECAC) establish a sub-committee consisting of the following four (4) Members, to develop new Draft Principles that apply to the updated Terms of Reference Mandate for the Event Centre Assessment Committee and to return to the 2018 July 27 Regular Meeting of ECAC:

  Councillor Keating;

  Councillor Sutherland;

  Calgary Municipal Land Corporation- Chair, Michael Brown; and

  Calgary Economic Development - Steven Allan.

   

   

  MOTION CARRIED

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

None

10.

ADJOURNMENT

• Moved by Councillor Sutherland

  The Committee adjourned at 1:55 p.m.

  MOTION CARRIED

  The following item was forwarded to the 2018 June 25 Regular Meeting of Council as Urgent Business:

  Amendments to the Event Centre Assessment Committee Terms of Reference, ECA2018-07766.

   

  The next Regular Meeting of the Event Centre Assessment Committee is scheduled to be held on Friday, 2018 July 27 at 10:30 a.m.

  CONFIRMED BY COMMITTEE ON