MINUTES

EVENT CENTRE COMMITTEE

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IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor S. Sharp, Chair
  • Public Member D. Yedlin, Vice-Chair
  • Councillor A. Chabot
  • Councillor T. Wong
  • Public Member B. Parry
  • Mayor J. Gondek
  • Councillor J. Mian (Remote Participation)
  • Councillor D. McLean
  • Councillor C. Walcott (Remote Participation)
  • Councillor J. Wyness (Remote Participation)
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • Chief Operating Officer S. Dalgleish
  • A/City Solicitor and General Counsel L. Davies
  • Chief Financial Officer C. Male
  • General Manager M. Thompson
  • Deputy City Clerk J. Fraser
  • Senior Legislative Advisor A. de Grood

1.
CALL TO ORDER

 

Councillor Sharp called the meeting to order at 9:36 a.m.

ROLL CALL

Councillor Chabot, Councillor Mian, Councillor McLean, Public Member Parry, Councillor Wong, Public Member Yedlin, Mayor Gondek, and Councillor Sharp

2.
OPENING REMARKS

 

Councillor Sharp provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Wong

    That the Agenda for the 2024 July 22 Regular Meeting of the Event Centre Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Event Centre Committee, 2024 May 06

This item has attachments. 
1.Unconfirmed Minutes-2024-05-06-Event Centre Committee.pdf
  • Moved byCouncillor Chabot

    That the Minutes of the 2024 May 06 Regular Meeting of the Event Centre Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

None

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byPublic Member Yedlin

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 9:39 a.m. in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Event Centre and District Improvement Update (Verbal), ECC2024-0869.

    And further, that Dave White (CivicWorks), Doug Cinnamon (Dialog), and Bill Johnson (Hok) be authorized to attend the Closed Meeting with respect to Item 10.1.1.

    MOTION CARRIED

    Committee reconvened in public meeting at 9:48 a.m. with Councillor Sharp in the Chair.

    ROLL CALL

    Councillor Chabot, Councillor McLean, Councillor Wong, Public Member Yedlin, Mayor Gondek, and Councillor Sharp

    Absent from Roll Call: Public Member Parry


  • Moved byMayor Gondek

    That Committee rise without reporting.

    MOTION CARRIED
  • Moved byPublic Member Yedlin

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 9:50 a.m. in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Event Centre and District Improvement Update (Verbal), ECC2024-0869.

    And further, that Dave White (CivicWorks), Doug Cinnamon (Dialog), Bill Johnson (Hok), and Bob Hunter (External Consultant) be authorized to attend the Closed Meeting with respect to Item 10.1.1.

    MOTION CARRIED

    Councillor Wyness (Remote Member) joined the meeting at 9:51 a.m.

    Councillor Walcott (Remote Member) joined the meeting at 10:04 a.m.

    Councillor Walcott (Remote Member) left the meeting at 10:31 a.m.

    Councillor Mian (Remote Member) left the meeting at 10:43 a.m.

    Committee reconvened in public meeting at 11:10 a.m. with Councillor Sharp in the Chair.

    ROLL CALL

    Councillor Chabot, Councillor McLean, Public Member Parry, Councillor Wong, Public Member Yedlin, Mayor Gondek, and Councillor Sharp


  • Moved byCouncillor Wong

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Event Centre and District Improvement Update (Verbal), ECC2024-0869

 

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report ECC2024-0869:

Clerks: J. Fraser and A. de Grood. City Administrative Officer: D. Duckworth. Law: L. Davies. Advice: S. Dalgleish, C. Male, M. Thompson, K. Fromherz, R. Gill, L. Goemans, C. McLaren, J. McLaughlin, and R. Murray. External: D. Cinnamon, B. Johnson, and B. Hunter.

A confidential presentation was distributed with respect to Confidential Verbal Report ECC2024-0869.

  • Moved byPublic Member Yedlin

    That with respect to Confidential Verbal Report ECC2024-0869, the following be approved:

    That the Event Centre Committee recommend that Council:

    1. Receive the Confidential Presentation for the Corporate Record;
    2. Direct Administration, once full approval of the Event Centre development permit is released, to report to the Event Centre Committee with a recommendation and proposed bylaw to dissolve the Event Centre Committee; and
    3. Direct that the Closed Meeting discussions and Confidential Presentation be held confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, to be released at the sole direction of the Chief Administrative Officer and to be reviewed by July 22, 2029.
    For: (6)Mayor Gondek, Councillor Sharp, Councillor Chabot, Councillor Wong, Public Member Yedlin, and Public Member Parry
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byPublic Member Parry

    That this meeting adjourn at 11:14 a.m.

    MOTION CARRIED

    The following Item has been forwarded to the 2024 July 30 Regular Meeting of Council:

    CONSENT AGENDA

    • Event Centre and District Improvement Update (Verbal), ECC2024-0869

    The next Regular Meeting of the Event Centre Committee is scheduled to be held at the Call of the Chair.

    CONFIRMED BY COMMITTEE ON


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