MINUTES

GREEN LINE BOARD

Thursday, July 04, 2024 at 9:00 A.m. - 12:00 P.m.

ENGINEERING TRADITIONS COMMITTEE ROOM

PRESENT:

• Board Member D. Fairbairn, Chair
• Board Member J. Annesley
• Board Member L. Beasley
• Board Member F. Cummings
• Board Member B. Mahajan
• Board Member P. McLeod
• Board Member M. Nelson
• Board Member D. Duckworth

ABSENT:

• Board Member I. Bourne, Vice-Chair

ALSO PRESENT:

• City Solicitor and General Counsel J. Floen
• Chief Executive Officer D. Bhatti
• Legislative Advisor J. Booth
• Legislative Advisor J. Phillips

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1.

CALL TO ORDER

Chair Fairbairn called the meeting to order at 9:02 a.m.

ROLL CALL

Board Member Annesley, Board Member Beasley, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, and Chair Fairbairn

Absent from Roll Call: Board Member Bourne and Board Member Duckworth

2.

OPENING REMARKS AND LAND ACKNOWLEDGEMENT

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Board Member Beasley

  That the Agenda for the 2024 July 4 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

3.1

DECLARATIONS - CONFLICTS OF INTEREST

No conflicts of interest were declared.

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Green Line Board, 2024 June 6

• Moved by Board Member Mahajan

  That the Minutes of the 2024 June 6 Regular Meeting of the Green Line Board be confirmed.

  MOTION CARRIED

5.

SAFETY MINUTE

D. Bhatti provided a verbal update and was thanked by the Board.

6.

CORRESPONDENCE

None

7.

CONSENT AGENDA

7.1

DEFERRALS AND PROCEDURAL REQUESTS

None

8.

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

8.1

Green Line Board May 2024 Public Progress Report, GLB2024-0818

A presentation entitled "Green Line LRT Program Update" was distributed with respect to Report GLB2024-0818.

• Moved by Board Member McLeod

  That with respect to Report GLB2024-0818, the following be adopted:

  That the Green Line Board receive Report GLB2024-0818, the Green Line Board May 2024 Public Progress Report, for the Corporate Record.

  MOTION CARRIED

8.2

COMMITTEE REPORTS

8.2.1

Planning Committee Report (Verbal), GLB2024-0819

No report given.

8.2.2

Budget and Risk Committee Report (Verbal), GLB2024-0820

Board Member McLeod provided a verbal update and was thanked by the Board.

8.2.3

Governance and HR Committee Report (Verbal), GLB2024-0821

No report given.

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• Moved by Board Member Annesley

  That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, the Board now move into Closed Meeting, at 9:40 a.m. in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

  • 10.1.1 Green Line Board May 2024 Confidential Progress Report, GLB2024-0822
  • 10.1.2 Confidential Development Phase Update, GLB2024-0823
  • 10.1.3 Committee Reports(Verbal), GLB2024-0824
  MOTION CARRIED

  The Board reconvened in public meeting at 11:38 a.m. with Chair Fairbairn in the Chair.

  ROLL CALL

  Board Member Annesley, Board Member Beasley, Board Member Cummings, Board Member Mahajan, Board Member McLeod, Board Member Nelson, Board Member Duckworth, and Chair Fairbairn

  Absent from Roll Call: Board Member Bourne

  
  
• Moved by Board Member McLeod

  That the Board rise and report.

  MOTION CARRIED

10.1

ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

10.1.1

Green Line Board May 2024 Confidential Progress Report, GLB2024-0822

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2024-0822:

Clerks: J. Booth, J. Phillips, and B. Dufault. Law: J. Floen, L. Davies, L. Bonnett, and D. Ben-Omotehinse. Advice: D. Bhatti, S. Ganji, W. Tynan, H. Gibney, G. Neilson, M. Stirling, R. Hussain, and L. Adamo.

• Moved by Board Member Beasley

  That with respect to Confidential Report GLB2024-0822, the following be adopted:

  That the Green Line Board:

  1. Receive the Closed Meeting Report for the Corporate Record; and
  2. Direct that the Closed Meeting Report and Closed Meeting discussions be held confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2039 July 4.
  MOTION CARRIED

10.1.2

Confidential Development Phase Update, GLB2024-0823

​The following documents were distributed with respect to Report GLB2024-0823:

• Confidential Document 1,
• Confidential Document 2; and
• Confidential Revised Attachment 7

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2024-0823:

Clerks: J. Booth, J. Phillips, and B. Dufault. Law: J. Floen, L. Davies, L. Bonnett, and D. Ben-Omotehinse. Advice: D. Bhatti, S. Ganji, W. Tynan, H. Gibney, G. Neilson, M. Stirling, R. Hussain, and L. Adamo.

• Moved by Board Member Annesley

  That with respect to Confidential Report GLB2024-0823, the following be adopted, after amendment:

  That the Green Line Board:

  1. Approve the Closed Recommendations contained in the Confidential Presentation; and
  2. Direct that the Closed Recommendations, Confidential Report, Confidential Attachments, Confidential Revised Attachment 7, Confidential Distributions, and the Closed Meeting discussions be held confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, not to be released.
  MOTION CARRIED

10.1.3

Committee Reports(Verbal), GLB2024-0824

No report given.

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

Following nomination procedures, Board Member Nelson was elected Vice-Chair of the Green Line Board by acclamation.

• Moved by Board Member Mahajan

  That this meeting adjourn at 11:43 a.m.

  MOTION CARRIED

  The next Regular Meeting of the Green Line Board is scheduled to be held on 2024 August 1 at 9:00 a.m.

  CONFIRMED BY THE BOARD ON