MINUTES

NOMINATIONS COMMITTEE

Thursday, October 10, 2024 at 9:30 A.m. - 9:30 P.m.

ENGINEERING TRADITIONS COMMITTEE ROOM

PRESENT:

• Mayor J. Gondek, Chair (Partial Remote Participation)
• Councillor K. Penner, Vice-Chair
• Councillor J. Mian
• Councillor R. Pootmans
• Councillor E. Spencer
• Councillor C. Walcott
• Councillor T. Wong
• Councillor R. Dhaliwal
• Councillor A. Chabot (Remote Participation)
• Councillor D. McLean

ALSO PRESENT:

• Deputy City Clerk J. Fraser
• Legislative Coordinator M. A. Cario
• Senior Legislative Advisor A. de Grood

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1.

CALL TO ORDER

Councillor Penner called the meeting to order at 9:31 a.m.

ROLL CALL

Councillor Mian, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Dhaliwal, Councillor McLean, Mayor Gondek, and Councillor Penner

2.

OPENING REMARKS

Councillor Penner provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Walcott

  That the Agenda for the 2024 October 10 Regular Meeting of the Nominations Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Nominations Committee, 2024 March 22

• Moved by Councillor Spencer

  That the Minutes of the 2024 March 22 Regular Meeting of the Nominations Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

• Moved by Councillor Mian

  That pursuant to Sections 17 (Disclosure harmful to personal privacy) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, in the Engineering Traditions Committee Room, at 9:36 a.m., to discuss confidential matters with respect to the following Items:

  • 7.1 Public Member Appointments to Boards, Commissions and Committees, N2024-0996
  • 7.2 Public Member Appointments to the Council Advisory Committee on Housing, and the Saddledome Foundation, N2024-0997
  • 7.3 Civic Partner Appointments, N2024-0884

  And further, that the following be authorized to attend the Closed Meeting discussions for their respective Board, Commission or Committee, with respect to Item 7.1:

  • Andrea van Vugt – Chair, Advisory Committee on Accessibility;
  • Rinad Al Adani – Co-Chair, Anti-Racism Action Committee;
  • Robert Matheson – General Chair, Assessment Review Board;
  • Jennifer Rocker – Vice-Chair, Assessment Review Board;
  • Peter Oliver – Chair, Beltline Community Investment Fund Committee;
  • Crista Adams – Chair, Calgary Aboriginal Urban Affairs Committee;
  • Krista Ouellette – Vice-Chair, Calgary Aboriginal Urban Affairs Committee;
  • Janelle Donohue – General Counsel & Corporate Secretary, Calgary Airport Authority;
  • Andrea Robertson – Chair, Calgary Airport Authority;
  • Shawn Cornett – Chair, Calgary Police Commission;
  • Amtul Siddiqui – Vice-Chair, Calgary Police Commission;
  • Steven Armstrong – Chair, Friends of HMCS Calgary Subcommittee, Calgary Salutes Committee;
  • Cynthia Wagner, Vice-Chair, Friends of HMCS Calgary Subcommittee, Calgary Salutes Committee;
  • Carol Bowsfield – Member, Calgary Transit Access Eligibility Appeal Board;
  • Pat Letizia – Chair, Climate Advisory Committee;
  • Jennifer Saldana – Vice-Chair, Climate Advisory Committee;
  • Kent Pallister – Member, Combative Sports Commission;
  • Peter Copple – Chair, Community Peace Officer Oversight Committee;
  • Rick Smith – Chair, Licence and Community Standards Appeal Board;
  • Joy Bowen-Eyre – Vice-Chair, Social Wellbeing Advisory Committee;
  • Timothy Bardsley – Chair, Subdivision and Development Appeal Board;
  • Jeff Lyness – Chair, Urban Design Review Panel;

  For: (9)

  Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Mayor Gondek (Remote Member) left the meeting at 9:45 a.m.

  Mayor Gondek assumed the Chair at 9:52 a.m.

  Committee recessed at 11:59 a.m. and reconvened in Closed Meeting at 1:04 p.m. with Mayor Gondek in the Chair.

  Councillor Chabot (Remote Member) joined the meeting at 1:25 p.m.

  Mayor Gondek left the Chair at 2:01 p.m. and Councillor Penner assumed the Chair.

  Mayor Gondek (Remote Member) joined the meeting at 2:06 p.m.

  Councillor Chabot (Remote Member) left the meeting at 2:13 p.m.

  Mayor Gondek (Remote Member) left the meeting at 2:26 p.m.

  Councillor Chabot (Remote Member) joined the meeting at 2:27 p.m.

  Committee recessed at 2:36 p.m. and reconvened at 2:50 p.m. in Closed Meeting with Councillor Penner in the Chair.

  
  

• Committee reconvened in public meeting at 3:03 p.m. with Vice-Chair Penner in the Chair.

  Moved by Councillor Pootmans

  That Committee rise and report.

  MOTION CARRIED

  ROLL CALL

  Councillor Mian, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, and Councillor Penner.

  Absent from Roll Call: Mayor Gondek

  
  
• Moved by Councillor Walcott

  That Committee authorize the destruction of all confidential ballots at the conclusion of the 2024 October 10 Regular Meeting of the Nominations Committee.

  MOTION CARRIED

7.1

Public Member Appointments to Boards, Commissions and Committees, N2024-0996

People in attendance during the Closed Meeting discussions with respect to Report N2024-0996:

Clerks: J. Fraser, M.A. Cario, A. de Grood, K. Picketts, and J. Palaschuk. Law: S. Swinn. Advice: T. Goldstein, T. Woo, J. Wong, C. Coulombe, L. Morrison, C. O'Neill, and P. Chu. External: A. Robertson, J. Donohue, and S. Cornett.

The following documents were distributed with respect to Report N2024-0996:

• A document entitled "Nominations Committee Process Options";
• Revised Confidential Attachment 6a;
• Revised Confidential Attachment 7a;
• Revised Confidential Attachment 8a;
• Revised Confidential Attachment 11a;
• Revised Confidential Attachment 13a;
• Revised Confidential Attachment 14a;
• Revised Confidential Attachment 17a;
• Revised Confidential Attachment 18a; and
• Confidential Distribution 1.

• Moved by Councillor Wong

  That with respect to Report N2024-0996, the following be approved, after amendment:

  That the Nominations Committee recommend that Council:

  1. Acknowledge the termination of the Public Member appointment set out in Confidential Attachment 1;
  2. Appoint Public Members to the following Boards, Commissions and Committees for terms set out in Confidential Attachments 2a-19a:

  1. 1. Advisory Committee on Accessibility (Confidential Attachments 2a-b);
     2. Anti-Racism Action Committee (Confidential Attachments 3a-b);
     3. Assessment Review Board (Confidential Attachments 4a-b);
     4. Audit Committee (Confidential Attachments 5a-b);
     5. Beltline Community Investment Fund Committee (Confidential Revised Attachment 6a, Attachments 6b-c);
     6. Notwithstanding the number of non-resident members provided for in its Terms of Reference, Calgary Aboriginal Urban Affairs Committee (Confidential Revised Attachment 7a, Attachment 7b);
     7. Calgary Airport Authority (Confidential Revised Attachment 8a, Attachment 8b-c);
     8. Calgary Planning Commission (Confidential Attachments 9a-b-c);
     9. Calgary Police Commission (Confidential Attachments 10a-b);
     10. Calgary Salutes Committee (Confidential Revised Attachment 11a, Attachment 11b);
     11. Calgary Transit Access Eligibility Appeal Board (Confidential Attachments 12a-b);
     12. Climate Advisory Committee (Confidential Revised Attachment 13a, Attachment 13b);
     13. Combative Sports Commission (Confidential Revised Attachment 14a, Attachment 14b);
     14. Community Peace Officer Oversight Committee (Confidential Attachments 15a-b);
     15. Licence and Community Standards Appeal Board (Confidential Attachments
         16a-b-c);
     16. Social Wellbeing Advisory Committee (Confidential Revised Attachment 17a, Attachment 17b);
     17. Subdivision and Development Appeal Board (Confidential Revised Attachment 18a, Attachment 18b); and
     18. Urban Design Review Panel (Confidential Attachments 19a-b-c)
         
         

  3. Appoint Public Member nominees to the following Boards, Commissions and Committees for terms set out in Confidential Attachments 20a-23a:

  1. 1. Arts Commons Advisory Committee (Confidential Attachments 20a-b);
     2. Event Centre Committee (Confidential Attachments 21a-b);
     3. Multisport Fieldhouse Committee (Confidential Attachments 22a-b); and
     4. Tax Incentive Appeal Board (Confidential Attachments 23a-b)

  4. Direct that, unless otherwise noted, Public Member appointments and nominations be released publicly following applicant notification by the City Clerk's Office, no later than end of day Friday, 2024 October 25, except for Public Member appointments to the Community Peace Officer Oversight Committee and the Calgary Police Commission, which can only be released publicly upon successful completion of security clearance checks;
  5. Approve the Confidential Recommendation 5 contained in Confidential Distribution 1.
  6. Approve the Confidential Recommendation 6 contained in Confidential Distribution 1; and
  7. Direct that Closed Meeting discussions, all Confidential Attachments, and all Revised Confidential Attachments remain confidential pursuant to Sections 17 (Disclosure harmful to personal privacy),19 (Confidential evaluations), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act; and
  8. Thank Public Members of Boards, Commissions and Committees for their service during the past term.

  For: (6)

  Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

7.2

Public Member Appointments to the Council Advisory Committee on Housing, and the Saddledome Foundation, N2024-0997

​Administration in attendance during the Closed Meeting discussions with respect to Report N2024-0997:

Clerks: J. Fraser, M.A. Cario, A. de Grood, K. Picketts, and J. Palaschuk. Advice: T. Woo, J. Wong, C. Coulombe, L. Morrison, C. O'Neill, and P. Chu.

The following documents were distributed with respect to Report N2024-0997:

• Revised Confidential Attachment 1a; and
• Revised Confidential Attachment 2a.

• Moved by Councillor Walcott

  That with respect to Report N2024-0997, the following be approved, after amendment:

  That the Nominations Committee recommend that Council:

  1. Appoint Public Members to the Council Advisory Committee on Housing for terms set out in Revised Confidential Attachment 1a;
  2. Direct that Public Member appointments to the Council Advisory Committee on Housing be released publicly following applicant notification by the City Clerk's Office, no later than end of day Friday, 2024 October 25;
  3. Direct Administration to forward the name of the nominated Public Member in Revised Confidential Attachment 2a to the Saddledome Foundation for appointment to the Board of Directors for a three-year term expiring at the 2027 Organizational Meeting of Council;
  4. Direct that the Public Member nomination to the Saddledome Foundation be released publicly following their appointment by the Saddledome Foundation; and
  5. Direct that the Closed Meeting discussions, Confidential Attachments 1a – 2d and Revised Confidential Attachments 1a and 2a remain confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act.

  For: (6)

  Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

7.3

Civic Partner Appointments, N2024-0884

Confidential Distribution 1 was distributed with respect to Report N2024-0884.

​Administration in attendance during the Closed Meeting discussions with respect to Report N2024-0884:

Clerks: J. Fraser, M.A. Cario, A. de Grood, K. Picketts, and J. Palaschuk. Advice: L. Kerr, K. Mustard, T. Woo, J. Wong, C. Coulombe, L. Morrison, C. O'Neill, and P. Chu.

• Moved by Councillor Spencer

  That with respect to Report N2024-0884, the following be approved, after amendment:

  That the Nominations Committee recommend that Council:

  1. Appoint Public Members to the Calgary Convention Centre Authority for the terms outlined in Confidential Attachment 2; 
  2. ​Appoint Public Members to the Calgary Public Library Board’s board of directors for the terms outlined in Confidential Attachment 4; 
  3. ​Appoint Public Members to Heritage Calgary’s board of directors for the terms outlined in Confidential Attachment 6;  
  4. ​Appoint Public Members to Silvera for Seniors’ board of directors for the terms outlined in Confidential Attachment 8;  
  5. ​Appoint Public Members to the Calgary Sports and Major Events Committee for the terms outlined in Confidential Attachment 10;
  6. Direct that Public Member appointments to Civic Partners be released publicly following applicant notification by the City Clerk's Office, no later than end of day Friday, 2024 October 25;
  7. Approve the Confidential Recommendation contained in Confidential Distribution 1; and​
  8. Direct that the Closed Meeting discussions, Confidential Distribution 1, and Confidential Attachments 2 to 11 and selection materials related to this report remain confidential pursuant to Sections 17 (Disclosure harmful to personal privacy) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act.​​ 

  For: (6)

  Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Mian, Councillor Penner, and Councillor Wong

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

• Moved by Councillor Mian

  That this meeting adjourn at 3:07 p.m.

  MOTION CARRIED

  The following Items have been forwarded to the 2024 October 22 Organizational Meeting of Council:

  CONSENT AGENDA

  • Public Member Appointments to Boards, Commissions and Committees, N2024-0996
  • Public Member Appointments to the Council Advisory Committee on Housing, and the Saddledome Foundation, N2024-0997
  • Civic Partner Appointments, N2024-0884

  The next Regular Member of the Nominations Committee is scheduled to be held at the Call of the Chair.

  CONFIRMED BY COMMITTEE ON