MINUTES

2026 OLYMPIC AND PARALYMPIC WINTER GAMES ASSESSMENT COMMITTEE

Meeting #:
Date:
-
Location:
IN THE CALGARY POWER RECEPTION HALL
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor P. Demong, Vice-Chair
  • Mayor N. Nenshi
  • Councillor D. Colley-Urquhart
  • Councillor D. Farrell
  • Councillor R. Jones
  • Councillor J. Magliocca
ALSO PRESENT:
  • City Manager J. Fielding
  • City Solicitor and General Counsel G. Cole
  • Acting City Clerk M. A. Cario
  • Legislative Assistant J. Lord Charest

1.
CALL TO ORDER

Councillor Woolley called the Meeting to order at 9:32 a.m.

2.
OPENING REMARKS

Councillor Woolley provided opening remarks.

3.
CONFIRMATION OF AGENDA

  • Moved byCouncillor Colley-Urquhart

    That the Agenda for the 2018 June 12 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Farrell

    That Committee's decision with respect to the Confirmation of Agenda be reconsidered.

    MOTION CARRIED
  • Moved byCouncillor Farrell

    That the Agenda for today's meeting be amended by adding the following items of Urgent Business:

    • Item 8.1, Discussion Regarding Doping (Verbal), VR2018-0046; and   
    • Item 9.2.1, Confidential Discussion Regarding Directors (Verbal), VR2018-0047.
    MOTION CARRIED
  • Moved byCouncillor Demong

    That the Agenda for the 2018 June 12 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed, as amended.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

4.1
Minutes of the Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee, 2018 June 05
This item has attachments.

1.Minutes - 2026 Olympic and Paralympic Winter Games Assessment Committee_Jun05_2018 - English.pdf
  • Moved byCouncillor Demong

    That the Minutes of the 2018 June 05 Regular Meeting of the 2026 Olympic and Paralympic Winter Games Assessment Committee be confirmed.

    MOTION CARRIED

5.
POSTPONED REPORTS

None

6.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1
Update from the Chair, Vice-Chair and City Manager, 2018 June 12 (Verbal), OPC2018-0723

Introduction

Councillor Woolley introduced Scott Hutcheson, the newly appointed chair of the 2026 Olympic and Paralympic Bid Corporation in attendance to today's meeting. Mr. Hutcheson answered questions from Committee Members.

  • Moved byMayor Nenshi

    That Item 6.1, Verbal Report OPC2018-0723, be postponed to be dealt with during the Closed Meeting portion of today's Agenda.

    MOTION CARRIED

  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0723:

    Clerk: M. A. Cario, J. Lord Charest. Advice: J. Fielding, K. Sveinunggaard, C. Smillie, H. Domzal. Legal: G. Cole, S. Steeves, M. Tolfree.

    Moved byMayor Nenshi

    That with respect to Report OPC2018-0723, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Assessment Committee direct that the Closed Meeting discussions with respect to Verbal Report OPC2018-0723 be kept confidential subject to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

6.2
2026 Olympic and Paralympic Winter Games City Secretariat Update, OPC2018-0737
This item has attachments.

1.2026 Olympic and Paralympic Winter Games City Secretariat Update - OPC2018-0737.pdf
2.Distrib-PowerPoint-OPC2018-0737_OPC2018-0738.pdf

A PowerPoint presentation entitled "2026 Olympic and Paralympic Winter Games Assessment Committee", dated 2018 June 12, with respect to Reports OPC2018-0737 and OPC2018-0738, was distributed.

A PowerPoint presentation entitled "2026 Olympic and Paralympic Winter Games Assessment Committee City Secretariat Update (Report OPC2018-0737)" which is to remain confidential subject to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, dated 2018 June 12, was distributed at the Closed Meeting.

 

  • Moved byMayor Nenshi

    That Item 6.2, Report OPC2018-0737, be postponed to be dealt with during the Closed Meeting portion of today's Agenda.

    MOTION CARRIED

  • Administration in attendance during the Closed Meeting discussions with respect to Report OPC2018-0737:

    Clerk: M. A. Cario, J. Lord Charest. Advice: J. Fielding, K. Sveinunggaard, C. Smillie, H. Domzal. Legal: G. Cole, S. Steeves, M. Tolfree.

    Moved byCouncillor Demong

    That with respect to Report OPC2018-0737, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Assessment Committee:

    1. Receive this report for information; and
    2. Approve Attachment 1 to Report OPC2018-0737 and direct that Attachment 1 and the closed meeting discussions remain confidential pursuant to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

6.3
2026 Olympic and Paralympic Winter Games Bid Book Overview, OPC2018-0738
This item has attachments.

1.2026 OPWG Bid Book Overview - OPC2018-0738.pdf
2.Bid Book Overview - OPC2018-0738 - Attachment 1 - Previous Council Direction.pdf
3.Bid Book Overview - OPC2018-0738 - Attachment 2 - Bid Book Timeline.pdf
4.Bid Book Overview - OPC2018-0738 - Attachment 3 - Status Update.pdf
5.Distrib-PowerPoint-OPC2018-0737_OPC2018-0738(1).pdf
  • Moved byCouncillor Jones

    That with respect to Report OPC2018-0738, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Assessment Committee recommends that Council receive Report OPC2018-0738 for information.

    MOTION CARRIED

7.
ITEMS DIRECTLY TO COMMITTEE

8.
URGENT BUSINESS

8.1
Discussion Regarding Doping (Verbal), VR2018-0046

Verbal Report VR2018-0046 was withdrawn from the Agenda for today's meeting by general consent.

9.
CONFIDENTIAL ITEMS

9.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2
URGENT BUSINESS

  • Moved byMayor Nenshi

    That the 2026 Olympic and Paralympic Winter Games Assessment Committee move into Closed Meeting, at 11:52 a.m., in the Council Boardroom, to consider confidential matters with respect to the following items subject to Sections 17, 19, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act:

    • Item 6.1 Verbal Report OPC2018-0723
    • Item 6.2 Report OPC2018-0737
    • Item 9.2.1 Verbal Report VR2018-0047

    MOTION CARRIED

  • Committee reconvened in public at 1:07 p.m. with Councillor Woolley in the Chair.

    Moved byMayor Nenshi

    That Committee rise and report.

    MOTION CARRIED

9.2.1
Confidential Discussion Regarding Directors (Verbal), VR208-0047

  • Administration in attendance during the Closed Meeting discussions with respect to Verbal Report VR2018-0047:

    Clerk: M. A. Cario, J. Lord Charest. Advice: J. Fielding, K. Sveinunggaard, C. Smillie, H. Domzal. Legal: G. Cole, S. Steeves.

    Moved byCouncillor Jones

    That with respect to Verbal Report VR2018-0047, the following be approved:

    That the 2026 Olympic and Paralympic Winter Games Assessment Committee:

    1. Approve Administration Recommendation 1 as discussed during the Closed Meeting; and
    2. Direct that the closed meeting discussions with respect to Verbal Report VR2018-0047 remain confidential pursuant to Sections 17, 19, 23, and 24 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

10.
ADJOURNMENT

  • Moved byMayor Nenshi

    That this meeting adjourn at 1:16 p.m.

    MOTION CARRIED

    The following item has been forwarded to the 2018 June 25 Regular Meeting of Council:

    Consent:

    2026 Olympic and Paralympic Winter Games Bid Book Overview, OPC2018-0738
     

    The next Regular Meeting of the 2026 Olympic and Paralympic Assessment Committee is scheduled to be held on 2018 June 19 at 1:00 p.m.


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