MINUTES

COUNCIL SERVICES COMMITTEE

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Councillor A. Chabot, Chair
  • Councillor S. Sharp, Vice-Chair
  • Councillor R. Dhaliwal (Remote Participation)
  • Councillor T. Wong
  • Councillor P. Demong
ABSENT:
  • Councillor K. Penner (Council Business)
ALSO PRESENT:
  • City Clerk K. Martin
  • Legislative Advisor S. Lancashire

1.
CALL TO ORDER

 

Councillor Chabot called the meeting to order at 1:01 p.m.

ROLL CALL

Councillor Sharp, Councillor Wong, and Councillor Chabot

Absent from Roll Call: Councillor Penner and Councillor Dhaliwal

Councillor Dhaliwal (Remote Member) joined the meeting at 1:02 p.m.

2.
OPENING REMARKS

 

Councillor Chabot provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Wong

    That the Agenda for the 2023 February 6 Regular Meeting of the Council Services Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Council Services Committee, 2022 December 12

This item has attachments. 
1.Unconfirmed Minutes-2022-12-12-Council Services Committee.pdf
  • Moved byCouncillor Sharp

    That the Minutes of the 2022 December 12 Regular Meeting of the Council Services Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Ward Community Event Fund Applications, CSC2023-0142

This item has attachments. 
1.Ward Community Event Fund Applications - CSC2023-0142.pdf
2.Attachment 2 - Background and Previous Council Direction - CSC2023-0142.pdf
3.Attachment 3 - Ward Community Event Fund Summary 2023 January - CSC2023-0142.pdf
  • Moved byCouncillor Wong

    That pursuant to Sections 17 (Disclosure harmful to personal privacy), 23 (Local public body confidences), 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 1:07 p.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

    • 7.1 Ward Community Event Fund Applications, CSC2023-0142
    • 10.1.1 Councillors Confidentiality Obligations (Verbal), CSC2023-0169

    And further, that Ethics Advisor, Emily Laidlaw be authorized to attend the Closed Meeting with respect to Item 10.1.1.

    For: (5)Councillor Demong, Councillor Sharp, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED
    Councillor Dhaliwal (Remote Member) left the meeting at 2:02 p.m.
     

    Committee reconvened in public meeting at 2:22 p.m. with Councillor Chabot in the Chair.

    ROLL CALL

    Councillor Demong, Councillor Sharp, Councillor Wong, and Councillor Chabot.

    Absent from Roll Call: Councillor Penner and Councillor Dhaliwal


  • Moved byCouncillor Demong

    That Committee rise and report. 

    MOTION CARRIED

  • Administration in attendance during the Closed Meeting discussions with respect to Report CSC2023-0142:

    Clerks: K. Martin, S. Lancashire, and C. Nelson. Advice: J. Fraser and S. Hausberg.
    Moved byCouncillor Sharp

    That with respect to Report CSC2023-0142, the following be approved, after amendment:

    That the Council Services Committee:

    1. Approve the following Ward Community Event Fund Grants as follows:

    Name of Applicant / Community Association (“CA”)

    Event

    Ward

    Grant Amount

    Evanston Creekside CA

    Learn to Skate

    2

    $1000.00

    Young Women of Power

    International Women’s Day

    2
    3

    $300.00
    $200.00

    The Dollar Detectives Society

    Skills for Life Event

    3

    $900.00

    Strathcona Christie Aspen CA

    Stampede Breakfast

    6

    $1000.00

    Glendale/Glendale Meadows CA

    Winter Fun Day

    6

    $680.00

    Beltline Neighbourhoods Association

    Beltline Bonspiel

    8

    $1000.00

    Sunalta CA

    Stampede Breakfast

    8

    $500.00

    Willow Ridge CA

    Winter Carnival

    11

    $500.00

    Southwood CA

    Winterfest

    11

    $500.00

    Shawnee Evergreen CA

    Community Campfire

    13

    $937.00

    Parkland CA

    Winterfest

    14

    $1000.00
    1. Direct that Confidential Attachment 1 and Closed Meeting discussions be kept confidential pursuant to Sections 17 (Disclosure harmful to personal information), 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    For: (4)Councillor Demong, Councillor Sharp, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Councillors’ Confidentiality Obligations (Verbal), CSC2023-0169

 

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report CSC2023-0169:

Clerks: K. Martin, S. Lancashire, and C. Nelson. External: E. Laidlaw.
  • Moved byCouncillor Wong

    That with respect to Confidential Verbal Report CSC2023-0169, the following be approved:

    That the Council Services Committee direct that the Closed Meeting discussions remain confidential pursuant to Sections 23 (Local public body confidences) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    For: (4)Councillor Demong, Councillor Sharp, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byCouncillor Sharp

    That this meeting adjourn at 2:26 p.m.

    MOTION CARRIED

    The next Regular Meeting of the Council Services Committee is scheduled to be held on 2023 March 1 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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